Presentation Guidelines

Oral Presentations

  • Contributed presentations are scheduled for 20 minutes.
  • Presentations are 17 minutes with 3 minutes for questions.
  • Standard audiovisual equipment available includes a laptop computer with Microsoft Operating System, an LCD projector, a screen and pointer. Microphones will be available in larger rooms.
  • Speakers should bring their presentations on a USB drive and load their presentation on the session computer at the break preceding their presentation time. (Before the start of the session or during the coffee break)
  • Meeting attendees plan their days according to the program schedule, so published presentation times must be maintained.It is important that talks not start late or extend past their scheduled conclusion because of equipment set-up or associated troubleshooting.
  • ONLY Minimal audio-visual assistance on nontechnical details can be expected from your session chair. Neither staff nor the audio-visual supplier can be in each symposium room to help set up presentations; we will, however, have technical personnel on site to quickly address unforeseen problems.
  • EMC is not responsible for the security of any personal equipment.

Poster Presentations

  • Each presentation will be assigned a space and will be labeled with the number of the paper (e.g. PS4) and the presenting author’s name. DO NOT move the board label. Each author’s usable space is 6 feet tall by 4 feet wide.
  • The poster boards will accept pushpins which will be available in the poster hall. Please return the pins at the end of your poster session.
  • Display your material in large print so it may be read from a distance. Print TITLE and AUTHORS in extra-large print across the top of your display. Be clear and succinct.

Wednesday, June 28

Poster Set-up Times
9:30 am – 1:30 pm

Poster Viewing Times

Afternoon Break 3:10 pm- 3:30 pm

Poster Session/Welcome Reception
6:00 pm - 8:00 pm

Presenters should stand with their posters during the Poster Session/Welcome Reception to network and answer questions about their presentation. Light refreshments will be provided.

Thursday, June 29

Poster Viewing Times
Morning Break 10:00 am- 10:20 am
Afternoon Break 3:10 pm - 3:30 pm

Friday, June 30

Poster Viewing Times
Morning Break 10:00 am - 10:20 am

Poster Tear-Down Time
Posters must be removed no later than 10:30 am on Friday.

It is extremely important that you remove your poster by the tear down deadline. Posters not removed by the deadline will be discarded. If you need to leave earlier than the last day of the conference, you may remove your poster and take it with you.     

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