Programs & Outreach

Meeting Timetable

13 months prior

Program: Symposium organizers confirmed; topics defined.

12 months prior

Meeting: First planning meeting
Call for Papers: Nearly final one-page general call for papers due.

11 months prior

Call for Papers: Final one-page general call for papers text due
Publicity: Submit mailing lists, email addresses for general call for papers announcements 

10 months prior

Handbook: Symposium Organizer Handbook uploaded
Funding: Solicit corporate support
Call for Papers: Call for papers uploaded
Finance: Responsibility chart due 

9 months prior

Call for Papers: Symposium-specific call for papers due

7 months prior

Publicity: Final requests for mail/email blasts due

6 months prior

MRS Advances: MRS Advances Publishing Proposal due
Program: Abstracts available to organizers for review
Tutorials: Tutorial proposals due

5 months prior

Program: Arrange abstracts into sessions; choose session chairs; submit session sheets; session details due

4 months prior

Meeting: Program planning meeting; final program changes due

3 months prior

Program: Program uploaded; symposium assistant recommendations due
MRS Advances: Referees assigned
Funding: Funding info due

1 month prior

Finance: AV and food requests due; pre-reg and travel reimbursement list due
Publicity: Symposium highlights questionnaire due

3 weeks prior

MRS Advances: Electronic papers due

At Symposium

Meeting tie-down
MRS Advances: Editor demo
Meeting: Wrap-up

3 weeks after

MRS Bulletin: Short summary of symposium due

1 month after

JMR: MRS invited feature paper nominations due

2 months after

MRS Advances: Editorial work done

3 months after

Finance: Final disbursement of symposium funds due
MRS AdvancesMRS Advances articles published

The due dates given above are approximate. Refer to the website for your MRS meeting (Fall or Spring) during which your symposium will be held and/or your Spring Symposium Organizer Handbook and the Fall Symposium Organizer Handbook for specific information (e.g., submission deadlines).