2012 MRS Fall Meeting Presentation and AV Guidelines

ORAL PRESENTATIONS | POSTER PRESENTATIONS | AUDIO-VISUAL GUIDELINES  

Oral Presentations

  • Most contributed presentations are scheduled for 15 minutes; most invited speakers are scheduled for 30 minutes.
  • Standard audiovisual equipment available includes an LCD projector, a screen, pointer, and a wireless lapel microphone. (View complete Audio-Visual Guidelines)

A Speaker Ready Room will be available Monday-Friday.

Poster Presentations

IMPORTANT - NEW PROCEDURE:

All Poster Presenters MUST STOP at the poster check-in desk BEFORE putting up their poster. The presenter MUST be an author of the poster and a registered attendee, and must show a meeting badge at check-in. You will need to check-in on the day of your presentation and not before. The check-in desks will be located inside Hall D of the Hynes Convention Center.

REMEMBER: 

  • Pick up your meeting badge at MRS Registration located in the Hynes Convention Center. NOTE- MRS Fall 2012 badge is required for poster check-in.
  • Check-in at the POSTER DESKS, which will be located inside Hall D of the Hynes Convention Center.
  • Any posters that were not verified at the check-in desks prior to posting will be removed from the session
Poster Guidelines 

 

Poster boards are aligned in a vertical format of 4’ wide by 8’ high.

Pins for posting will be available at numerous stations throughout the poster hall. Please return the pins to these stations following your poster session for the convenience of authors who will be participating in other sessions later in the week.

The following information may assist you in preparing an informative and professional poster display.

 

  • Print TITLE and AUTHORS in extra-large characters across the top of your display.
  • Display your material in large print so it may be read from a distance. It is important to use text and graphics larger and bolder than those of your manuscript! Be clear and succinct.
  • Each board will be 8’ high by 4’ wide. Usable space is 91” by 45”, although for best viewing by poster attendees–and convenient posting by authors–the Society recommends confining the displays to the 5’ high by 3.5’ wide area in the center of the poster board, as depicted. Boards will accept pushpins or Velcro. A (finite) supply of pushpins will be available.
  • Each presentation will be assigned a board and will be labeled with the number of the paper (e.g. M5.18) and the presenting author’s name.

Poster Session Schedule

Poster sessions will be held from 8:00-11:00 pm, Monday-Thursday, in the Hynes Convention Center, Level 2, Hall D.

9:00 am-5:00 pm*

Authors check in and post papers

5:00 pm-8:00 pm*

Papers judged for Best Poster Awards

(authors are not permitted to be present during judging)

8:00 pm-11:00 pm

Poster session general viewing

(authors must be with their posters during general viewing to be eligible for a Best Poster Award) 

*Access to poster boards will be limited to poster authors from 9:00 am-5:00 pm. Only judges will have access to the poster boards from 5:00 pm-8:00 pm.

Winning posters will be displayed in the Hall D foyer for the remainder of the meeting and can be removed by the authors at their convenience. Unless you are the winner of a “Best Poster Award,” it is extremely important that you remove your poster at the end of your poster session. (It is almost impossible to locate posters if they are left on the boards after 11:00
pm.)

Best Poster Awards

Poster sessions are an important and integral part of MRS meetings, allowing many more authors the opportunity to share their research and ideas with others.

Because the quality of the poster sessions is a major priority of the Society, the 2012 Fall Meeting Chairs will recognize the best presentations at each of the sessions.

A prize of up to $500 will be awarded by the Chairs to the presenting author(s) of the winning poster(s). One or more awards will be made each evening. The Meeting Chairs will select the winners on the basis of the poster's technical content, appearance, graphic excellence, and presentation quality (not necessarily equally weighted). Poster award winners must be present at the viewing session in order to receive the award. If the awardee is not at his/her poster, the award will not be given. 

Audio-Visual Guidelines

To help ensure effective use of the LCD projectors that are a standard feature of the audio-visual package provided in each 2012 MRS Fall Meeting symposium room, it’s important that you be familiar with the following guidelines. Your cooperation will be appreciated and will help keep the meeting on schedule for the benefit of all attendees.

  • The standard audio-visual package in each meeting room will consist of an LCD projector, screen, pointer, and wireless lapel microphone.
  • Please inform your symposium organizer of any requests for other audio-visual equipment NOT included in the standard package. If the symposium organizer agrees to provide such special equipment, his/her request must reach Gopi Kalavar (kalavar@mrs.org) at MRS Headquarters on or before October 12.
  • Authors must provide their own laptop computer, power cord, and any proprietary cords required by their computer. 
  • MRS is not responsible for the security of any personal equipment.
  • Because meeting attendees plan their days according to the program schedule, published presentation times must be maintained. It is important that talks not start late or extend past their scheduled conclusion because of equipment setup or associated troubleshooting.
  • To help you have a smooth and technically trouble-free presentation, there will be Speaker Ready Rooms. Rules for using these rehearsal rooms will be posted at the meeting. Testing your presentation in the Speaker Ready Room is strongly recommended to minimize equipment compatibility difficulties.
  • It is the presenting author’s responsibility to ensure that his/her computer is turned on and properly connected to the LCD projector no later than the “break” immediately preceding the scheduled presentation. Break, in this sense, refers to the period of time before the first talk in the morning, from 12:00-1:30 p.m., or during the morning and afternoon coffee breaks. Switches that enable simultaneous hookup of multiple computers to the LCD projector, thereby allowing fast and easy transition from one talk to another, are provided.  
  • Minimal audio-visual assistance on non-technical details ONLY can be expected from your session chair or the symposium assistant. Neither MRS staff nor the audio-visual supplier can be in every symposium room to help set up your presentation; we will, however, have technical personnel on site to quickly address unforeseen problems.
  • Although authors must provide their own computers, they should also back up their presentations (e.g., on a memory stick) in case of unforeseen compatibility or set-up difficulties between their personal laptops and the LCD equipment. Remember, all talks will be limited to the amount of time shown in the program, including time to set up.

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