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Oral and Poster Presentation Guidelines

Oral Presentation and Audio-Visual Guidelines

Your cooperation is appreciated in keeping the meeting on schedule for the benefit of all attendees, so please note the following guidelines:  

  • Standard Audio Visual Package: LCD projector, screen, laser pointer and wireless lapel microphone. 
  • Laptop:  Authors must provide their own laptops, power cord and any proprietary cords. Your presentation should be backed up on a flash drive in case of unforeseen compatibility issues. 
  • Presentation Times: Keynote presentations are scheduled for 45 minutes and the invited/contributed presentations are scheduled for 20 minutes. Published presentation times must be maintained because attendees base their itineraries on the program schedule. Talks must not start late or extend past their scheduled conclusion because of equipment setup or associated troubleshooting.
  • Speaker Preparation: It is the presenting author’s responsibility to ensure his/her laptop is turn on and properly connected to the LCD projector no later than the “break” immediately preceding their scheduled presentation. The break is defined as the time before the first morning talk, during the morning coffee break, during the lunch break or during the afternoon coffee break.  Multiple presenter laptops are connected to the LCD projector through the multi-port VGA switch (not directly to the projector), thereby allowing fast and easy transition from one talk to another in order to avoid unnecessary delay between presentations. Computers are not directly connected to the projector. All talks are limited to the amount of time listed in the program which includes time to set up.
  • Audio Visual Assistance: Only minimal audio-visual assistance can be expected from your session chair.  If a problem arises, please relay the issue to the staff on-site, who will contact the appropriate technical personnel. 
  • Non-Standard Audio Visual Package: Requests for additional audio-visual equipment, not included in the standard package, must be submitted to Karen Bartling, Technical Program Administrator at
  • Security: MRS is not responsible for the security of any personal equipment

Poster Presentation Guidelines

Important Note: The presenter MUST be an author of the poster and a registered attendee.

The following information may assist you in preparing an informative and professional poster display:

  • Post your poster the day of your presentation. The presenter must be an author of the poster and a registered attendee. 
  • Each presentation will be assigned a space and will be labeled with the number of the paper (e.g. M5.18) and the presenting author’s name. Each author’s usable space is 3.5 feet by 3.5 feet (approximately 1 meter by 1 meter.)
  • The poster boards will accept pushpins, which will be available throughout the poster hall. 
  • Display your material in large print so it may be read from a distance. Print TITLE and AUTHORS in extra-large print across the top of your display. Be clear and succinct.

Poster Session Schedule

Sunday, September 11
Poster Authors Set-up: 2 p.m. – 5:30 p.m.
General Viewing: 6:00 p.m. - 7:30 p.m.
Monday, September 12
Poster Authors Set-up
: 9 a.m.–5:30 p.m.
General Viewing: 6:00 p.m. - 7:30 p.m.

Wednesday, September 14
Poster Authors Set-up
: 9 a.m.–5:30 p.m.
General Viewing: 6:00 p.m. - 7:30 p.m

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