Presentation Guidelines

Oral Presentations

  • Contributed presentations are 20 minutes which includes a 3 minute Q&A.
  • Invited Presentations are 40 minutes which includes a 5 minute Q&A.
  • Standard audiovisual equipment available includes a laptop computer with Microsoft Operating System, an LCD projector, a screen, a laser pointer and a wireless lapel microphone.
  • Speakers should bring their presentations on a USB drive and load their presentation on the session computer at the break preceding their presentation time which would be before the start of the session or during the coffee break. We recommend building presentations in widescreen (16:9) format in both PowerPoint and Keynote.

Poster Presentationsemc poster area

  • Each presentation will be assigned a board and will be labeled with the number of the paper (e.g. PS04) and the presenting author’s name. If you are a student, “Student” will appear on the card below your name.
  • Poster boards are aligned in a horizontal format of 8’ wide by 4’ high. You will be assigned half of the board and your poster cannot exceed 4’ x 4’, but it can certainly be smaller than those dimensions.
  • Push pins for posting will be available on-site. 
  • The following information may assist you in preparing an informative and professional poster display.
    • Print TITLE and AUTHORS in extra-large characters (over 1.25” high) across the top of your display.
    • Display your material in large print so it may be read from a distance.  It is important to use text and graphics larger and bolder than those of your manuscript!  Be clear and succinct.

Best Student Poster Award

There will be an award given for the Best Student Poster. To be eligible, the student presenter must be present at the EMC poster session on Wednesday from 6:00 – 8:00 pm to discuss their poster and answer any questions.

Poster Session Schedule

Posters will be available for viewing Wednesday through Friday at Performance Hall & Potter Plaza on the first floor during the breaks as well as during the dedicated Poster Session itself on Wednesday evening. Please note the important schedule times below.

Wednesday, June 24

Poster Set-Up Times
9:30 am - 1:30 pm

Poster Viewing Times
Afternoon Break
3:10 pm - 3:30 pm

Poster Session/Welcome Reception
6:00 pm - 8:00 pm
**Authors should stand with their posters during the Poster Session/Welcome Reception to network and answer questions about their presentation. Light refreshments will be provided. Students are required to be present in order to be eligible for the Best Student Poster award.

Thursday, June 25

Poster Viewing Times
Morning Break
10:00 am - 10:20 am

Afternoon Break

3:10 pm - 3:30 pm

Friday, June 26

Poster Viewing Times
Morning Break
10:00 am - 10:20 am

Poster Tear-Down Time

Posters must be removed no later than 10:30 am on Friday.
It is extremely important that you remove your poster by the tear down deadline.  Posters not removed by the deadline will be discarded. 

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