Oral Presentation Guidelines for Presenting Authors

Your cooperation is appreciated in keeping the meeting on schedule for the benefit of all attendees. Please note the following guidelines: 

Authors must be prepared before presenting to allow fast and easy transition from one talk to another to avoid unnecessary delay between presentations.  All talks are limited to the amount of time listed in the program which includes setup time to connect laptops or flash drives.

  • Standard Audio Visual Package:  LCD projector, screen, laser pointer and wireless lapel microphone. 

  • Non-Standard Audio Visual Package:  Requests for additional audio-visual equipment not included in the standard package must submit to Karen Bartling, Program Development Coordinator, at bartling@mrs.org.

  • Laptops:  Authors are required to provide their own laptops, any power cords and any proprietary cords (adaptors).  Also, you might wish to backed up on a USB flash drive in case of unforeseen compatibility issues. 

    • Connectors - An HDMI connection (recommended) and a VGA secondary connection cable from the computer to the LCD projector will be provided in each room.  

    • Adaptors – A selection of HDMI adaptors for the following connections will be available in each room.  These adaptors allow for connection of a standard HDMI cable from the projector into these types of computer ports: Mini-HDMI; Display Port (MAC); Micro-HDMI; DVI

  • Oral Presentation: Plenary talks are 45 minutes; invited talks are 30 minutes; and contributed are 15 minutes (set up and Q&A are included within this timeframe). A presentation must not start late or extend past the scheduled end time.  PowerPoint screen size is 4:3. To test your presentation no later than the “break” immediately preceding your scheduled presentation. The break is defined as the time before the first morning talk, during the morning break, during the lunch break or during the afternoon break. Note: Only one presenter at a time will be connected to the LCD projector.

  • Audio Visual Assistance:  Only minimal audio-visual assistance can be expected from your session chair. If a problem arises, please relay the issue to the staff on-site, who will contact the appropriate personnel. 

  • Security:  MRS is not responsible for the security of any personal equipment.