On-Site Poster Presentation Guidelines

• Please pick up your meeting badge at MRS Registration, Moscone West, Level 1, Lobby. An MRS meeting badge is required for poster check-in.
• Check-in at the poster desk THE DAY of your presentation. The presenter must be an author of the poster and a registered attendee. Any posters not verified at check-in prior to posting will be removed from the session.
• The poster session is located at Moscone West, Level 1, in the Exhibit Hall.

• Each presentation will be assigned a board and will be labeled with the number of the abstract (e.g. EN01.01.18) and the presenting author’s name.

  The maximum size of your poster should be: 

  • Standard – 46 inches (width) x 46  inches (height)
  • Metric -118 cm (width) x 118 cm (height) 

• The poster boards will accept pushpins which will be available in the poster hall. Please return the pins at the end of your poster session.
• Display your material in large print so it may be read from a distance. Print TITLE and AUTHORS in extra-large print across the top of your display.
• Only the Presenter will be able to enter the Poster Hall to hang the poster.

ONSITE PRINTING

Onsite poster printing service is available. Reference the Spring 2023 MRS Poster Onsite Printing file for more information.

POSTER SESSION SCHEDULE

Tuesday, Wednesday and Thursday | Moscone West, Level 1, Exhibit Hall
10:00 am – 2:00 pm—Check-In/Display "Post" (poster presenters)
5:00 pm – 7:00 pm—Poster Session — Author Presentations (all registered attendees)
5:30 pm—MRS Best Poster Award Winners Announcement (all registered attendees)

NOTE: Presenting authors are responsible for removing their posters at the end of the poster session. If you do not take your poster with you at the end of your poster session, we will discard it.

MRS BEST POSTER AWARDS

Poster sessions are an important and integral part of MRS meetings, allowing many more authors the opportunity to share their research and ideas with others. The quality of the poster sessions is a major priority of the Society. The Meeting Chairs will recognize the onsite best presentations from each day of the poster sessions. You must check in and post your poster no later than 2:00 pm on the day of your poster presentation in order to be eligible for a MRS Best Poster Award.  Winners must also be present during the Winners’ Announcement ceremony at 5:30 in order to receive an award.  

The Meeting Chairs will select the winners on the basis of the poster’s content, appearance, graphic excellence and presentation quality (not necessarily equally weighted). The MRS Best Posters will remain on display in the Moscone West, Level 2, Lobby for the remainder of the meeting.

Recorded presentations for on-demand viewing on the virtual platform:  MRS strongly encourages all presenters, both onsite and virtual, to record and upload a pre-recorded audio over PowerPoint version of their presentation, which should be saved in either an .MP4 or .MOV format.  Instructions for creating and uploading an on-demand presentation will be posted on the website at the end of March.

POSTER PRINTING AT THE MARRIOTT MARQUIS HOTEL

Click here (PDF) for more on printing a poster at the Marriott Marquis Hotel.

Recording Policy

Recording of Presentations is Strictly Prohibited
No individual or entity—including a presenting author—may electronically record or broadcast any portion of the MRS Meeting without prior written consent of MRS. Unauthorized recording (audio, video, still photography, etc.) of presentations during sessions, posters, workshops, tutorials, etc., without the express written consent of MRS and individual authors is strictly prohibited. MRS reserves the rights to any approved audio and video production of presentations at all MRS events.

Press representatives must receive a Press Pass and photo/recording permission from MRS. Those who do not comply with the MRS recording policy may be asked to leave the premises.

Photo Policy

Attendees or exhibitors are encouraged to network and enjoy the meeting experience. As such, capturing memories of casual meeting activities and networking is permitted with the permission of those being prominently photographed. Photographing formal meeting presentations, posters, or displays is forbidden without permission of MRS and the presenter.

Those who do not comply with the MRS photo policy may be asked to leave the premises.

Videos and Photos for MRS Use

MRS Meeting attendance implies your consent to be photographed, filmed and/or otherwise recorded for use on the MRS website or news publications. Please note that no technical presentations will be recorded without prior consent of MRS and the authors.