Oral Presentations: Contributed presentations are 15 minutes and invited speaker presentations are 30 minutes (set up and Q&A are included within this timeframe). A presentation must not start late or extend past the scheduled end time. PowerPoint screen size is 16:9.
Authors must be prepared before presenting to allow fast and easy transition from one talk to another to avoid unnecessary delays between presentations. All talks are limited to the amount of time listed in the program, which includes setup time to connect
laptops or flash drives.
Laptops : Authors must bring their own laptops, any power cords, and any proprietary cords (adaptors). MRS does not supply laptops, laser pointers or slide advancers. If you want to use a laser pointer or slide advancer, be sure to bring your own. Also, your presentation should be backed up on a USB flash drive in case of unforeseen compatibility issues.
Connectors : An HDMI connection will be provided in each session room, including the Speaker Ready Room. VGA connection cables are available upon request.
Adaptors: A selection of HDMI adaptors for the following connections will be available in each room, including the Speaker Ready Room. These adaptors allow for connection of a standard HDMI cable from the projector into these types of computer ports:
- 8” Micro‐HDMI “D” (M) to HDMI (F)
- 8” Mini‐HDMI “C” (M) to HDMI (F)
- 8” Mini‐DisplayPort (M) to HDMI (F)
- 8” DisplayPort (M) to HDMI (F)
- 9” USB “C” (M) to HDMI (F)
Speaker Ready Room: In order to be prepared for your presentation, a Speaker Ready Room is provided at Moscone West, Level 2, 2022 Overlook, the Marriott Marquis, B2 Level, Laurel Room, and the InterContinental, Fourth Floor,
Nob Hill Room to help presenting authors give a smooth and trouble-free presentation. Testing your presentation in the Speaker Ready Room will minimize potential equipment compatibility issues.
If you do not use the Speaker Ready room in advance, please test your presentation no later than the “break” immediately preceding your scheduled presentation. The break is defined as the time before the first morning talk, during the 12:00-1:30 pm lunch break or during the morning and afternoon breaks. Note: Only one presenter at a time will be connected to the LCD projector.
Standard Audio Visual Package: LCD projector, screen, and wireless lapel microphone. ONLY meeting rooms with seating capacity over 150 attendees will have wireless microphones for Q&A.
Non-Standard Audio Visual Package : Requests for additional audio-visual equipment not included in the standard package must be submitted to your symposium organizer, who will present the request to MRS Accounting Manager, Jennifer Henning (
[email protected]).
Audio Visual Assistance : Only minimal audio-visual assistance can be expected from your session chair or the symposium assistant. If a problem arises, please relay the issue to the symposium assistant, who will contact the appropriate personnel.
Security : MRS is not responsible for the security of any personal equipment.
Recorded presentations for on-demand viewing on the virtual platform: MRS strongly encourages all presenters, both onsite and virtual, to record and upload a pre-recorded audio over PowerPoint version of their presentation, which should be saved in either an .MP4 or .MOV format. Instructions for creating and uploading an on-demand presentation will be available at the end of March.