Programs & Outreach

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Call for Papers

Call for Papers Example 

Today’s Teaching and Learning in Materials Science—Challenges and Advances
Symposium BI1 at the 2016 MRS Fall Meeting

A major factor affecting the success of your symposium is the effective distribution of information to those active in your field.

  1. Put the symposium description and general information on the website, and send out emails eight to nine months before the meeting. Contact MRSECs, and others.
  2. The web pages for the meetings on the MRS website are the primary medium for disseminating information about the meeting.
  3. In addition to the full-meeting Call for Papers, a single-page call for papers announcement for individual symposia is a particularly effective marketing tool, and symposium organizers are encouraged to send an individual Call for Papers announcement.
  4. The Call for Papers should include:

    a. Alpha letter and symposium title (i.e., Symposium A: Amorphous Silicon)
    b. Focus of symposium (1-2 paragraphs)
    c. List of invited speakers and their affiliations spelled out (Note: It is inappropriate for symposium organizers to be invited speakers within their own program.)
    d. Symposium organizers' names and complete addresses (including department, telephone and fax numbers and email addresses)
    e. Tutorial reference, if applicable (MRS will provide a generic phrase, ex: Spring 2011 had education tutorial Steinberg/Doherty)

  5. Send a copy of the Call for Papers to symposium organizers a few weeks before posting it online for final corrections and approval.
  6. Information not directly associated with the meeting or your individual symposium is not appropriate to include with this mailing.

Mailing List

One organizer will be responsible for collecting names, addresses, and emails of colleagues publishing research in this field.

Suggested sources:

  1. Attendee list from a conference or topical seminar
  2. Names and addresses from business card files
  3. Authors and co-authors from current research files
  4. Other listings of researchers in a particular field

Lists should not be more than two years old.

Press Coverage

Before the symposium:

  1. Furnish reporters and editors with a suggested list of topics and specific presentations worth attending. MRS prepares a press tip sheet based on symposium highlights furnished by symposium organizers.
  2. Highlights should be selected principally for the novelty of the work to be presented, or because they would help give reporters a handle on the symposium and fields affected.
  3. The first emphasis for press coverage at MRS meetings is on veteran correspondents from Science, Nature, Science News, Physics Today, Chemical & Engineering News and other major technical publications. 
  4. Science editors at the Wall Street Journal, Boston Globe, New York Times, CNN, Newsweek and Time pay attention to the MRS Meetings, although coverage in these publications is rare.

After the Symposium

  1. Publish highlights
  2. The reports should cover newsworthy science that MRS Bulletin readers (your colleagues) who missed your symposium would like to know.
  3. Do not simply list speakers or topics since this information is in the meeting program.
  4. Coverage will come from your reports, editors and lay language abstracts written by authors for the press.