Presentation Guidelines

Oral Presentations

  • Contributed presentations are scheduled for 20 minutes.
  • Presentations are 17 minutes with 3 minutes for questions.
  • Standard audiovisual equipment available includes a laptop computer with Microsoft Operating System, an LCD projector, laser pointer and a screen. Microphones will be available in larger rooms.
  • Speakers should bring their presentations on a USB drive and load their presentation on the session computer at the break preceding their presentation time. (Before the start of the session or during the break.)
  • Meeting attendees plan their days according to the program schedule, so published presentation times must be maintained. It is important that talks not start late or extend past their scheduled conclusion because of equipment set-up or associated troubleshooting. Similarly, if there is a gap between talks, do not start the subsequent talk before its scheduled time.
  • ONLY minimal audio-visual assistance on nontechnical details can be expected from your session chair. Neither staff nor the audio-visual technician can be in each symposium room to help set up presentations. However, we will have technical personnel on-site to address unforeseen problems.
  • EMC is not responsible for the security of any personal equipment.

Poster Presentations

  • Each presentation will be assigned a space and will be labeled with the number of the paper (e.g. PS04) and the presenting author’s name. Each author’s usable space is 3.5 feet by 3.5 feet (approximately 1 meter by 1 meter.) 
  • The poster boards will accept pushpins that will be available in the poster hall. Please return the pins at the end of your poster session.
  • Display your material in large print so it may be read from a distance. Print TITLE and AUTHORS in extra-large print across the top of your display. Be clear and succinct.

Poster Schedule

Wednesday, June 29 (Performance Hall, 1st Floor)

  • Poster Set–up—9:30 am – 3:00 pm
  • Poster Viewing—3:10 pm – 3:30 pm (during afternoon break)
  • Poster Session & Welcome Reception—6:00 pm – 8:00 pm
    Presenters should stand with their posters during the Poster Session & Welcome Reception to network and answer questions about their presentation. Student poster presenters must attend from 6:00 pm to 8:00 pm to present poster and answer questions to be eligible for the Best Student Poster Presentation award. Light refreshments will be provided.

Thursday, June 30 (Performance Hall, 1st Floor)

  • Poster Viewing—10:00 am – 10:20 am and 3:10 pm – 3:30 pm (during morning and afternoon breaks)
  • Tear-Down—By 5:30 pm
    Posters must be removed no later than 5:30 pm Thursday. It is extremely important that you remove your poster by the tear down deadline. Posters not removed by the deadline will be discarded. If you need to leave earlier than Thursday pm, you may remove your poster and take it with you.

Conference Support

National Science Foundation